Automatically Send Shopify Invoices: Here's How with Order Printer Pro

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Creating invoices manually and sending them individually costs hours every week. In Shopify, invoice delivery can be fully automated – as a clean PDF, automatically via email, directly after the order.

01Why Manual Invoice Sending Costs You Time

Creating invoices individually, saving them as PDFs, and sending them manually – this eats up hours every week and is prone to errors. Especially with a growing number of orders, this becomes a bottleneck. The solution: automatically deliver invoices as a clean PDF directly after the order via email.

02What Shopify Can Do Natively – and What It Can't

Shopify sends an order confirmation, but not a complete, legally compliant PDF invoice with all required information. An invoice app fills exactly this gap. My favorite for the DACH region is Order Printer Pro – mature, cleanly customizable, and with real auto-delivery.

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03What Order Printer Pro Can Do

• Automatic PDF delivery directly after order confirmation
• Multiple document types: invoices, delivery notes, quotes, return and credit notes
• Fully customizable templates: logo, colors, and layout in your shop design
• Bulk printing and delivery directly from Admin, POS, and mobile
• DACH-relevant: VAT/taxes, multi-currency, translations, B2B – plus optional e-invoicing and Peppol add-on

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04Setup in Five Steps

1. Install Order Printer Pro and start the free trial
2. Customize the invoice template with your logo, colors, and company details
3. Check mandatory information: full address, VAT ID no., tax rates, sequential invoice number
4. Activate automatic sending (trigger: order paid or created)
5. Trigger a test order and cross-check the delivered PDF

05DACH: What to Look Out for with Invoices

A correct invoice requires, among other things, complete sender and recipient data, tax number or VAT ID, correctly stated VAT (DE 19%, AT 20%, CH 8.1%), date of service, and a sequential invoice number. The article on Accounting & DATEV shows how to get the documents cleanly into your accounting. For B2B, e-invoicing (e.g., Peppol) is becoming important; there is a suitable add-on for this.

Note: general guidance, not tax or legal advice.

06Who Benefits Most from Automation

The more orders, the greater the time savings. But even smaller shops benefit: Uniform, professional documents appear reputable, reduce support inquiries, and save nerves in accounting at the end of the month.

Frequently Asked Questions